Your needs for AV rental and AV equipment change from hotel to hotel. Meeting rooms also come in all shapes and sizes and change from one location to another. As a meeting planner, sometimes you have very little choice in the hotel your client wants the event to be held in, what meeting space is available and how conducive the available space is for your event.
Getting the right AV equipment is extremely important so your attendees can see and hear perfectly. Line of site for your attendees is equally as important as clean and crisp audio! Lets be honest here – the point of the meeting is sharing knowledge. Don’t mess that up! Make sure you’re working with someone that understands that the right AV equipment doesn’t mean the biggest screen is the best screen! Work with a company that understands different speakers are needed for different setups. Not every room needs huge speakers that clog the isles and become more of an eyesore than a tool.
Our business model is centered around consulting services. That means we don’t have a warehouse full of AV rental equipment that is waiting to be used. We listen to your needs and seek out the best solution for your event. Most AV companies have a warehouse full of gear that they have spent hundreds of thousands of dollars on, and in order to recoup that money spent they need to get it rented. That means you’re stuck with what they AV equipment they have available – regardless of if it fits your needs, the demands of the meeting space, or how used and abused their gear has become.
AVMW takes a different approach. We have partnerships with AV rental providers throughout the world. We promise to always have the best, and right, pieces of AV equipment on your meeting. If you order a 7000 lumen projector – it will be 7000 lumen in brightness – not 4000 lumen because the bulbs have 3000 hours of use on them and haven’t been changed in over 3 years. If you have an advisory board meeting that needs a clean and simple setup, you won’t have massive speakers sitting on banged up speaker stands two feet from the podium, or a projection screen that is droopy and looks like it was purchased in 1985.
Renting the right av equipment for your meeting can save a lot of time and money. It saves time by having a plan in place that allows our on-site technician do it right the first time. It saves money because you are getting what you need – not what the hotel has in their inventory and they simply want to rent it to you at extremely inflated pricing!